HotJobsKenya- Latest Jobs in Kenya- Job vacancies in Kenya - Administrative Officer at Carbon Africa

Mar

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Location: Nairobi
URL: http://www.carbonafrica.co.ke

Description:

Administrative Officer at Carbon Africa Limited in Nairobi – Kenya Jobs, Careers and Vacancies

ADMINISTRATIVE OFFICER
Carbon Africa Limited is a young and growing carbon credit development and asset management company with offices and representation in Kenya, Uganda, Mozambique and Zimbabwe and a team of 12 staff and consultants. The company focuses on assisting clients to generate high quality carbon credits from projects that reduce greenhouse gas emissions in Africa. Carbon Africa also provides investment and financial advisory services to help develop viable clean energy projects. The company has a diverse clientele ranging from multinational blue chip companies to local small business owners.

Job description
Carbon Africa is seeking a qualified applicant for the position of Administrative Officer to be based at its Nairobi office. The Administrative Officer is responsible for managing all company administrative, human resource, finance and communication functions. The job offers significant opportunities for career growth in an exciting and challenging international work environment.

Duties and responsibilities

Provide advice to senior management on administrative, human resource, finance and communication matters
Liaise with regulatory authorities, partners, clients and other organizations for the administration of company business
Prepare and update relevant company policies and procedures
Be responsible for company document and record management including filing, scanning, data input, updating and sharing
Ensure all company licences, permits, insurance and other are in compliance
Manage procurement of company and office material
Prepare company correspondence and assist with email, phone and post communication
Help to organize and participate in internal and external meetings, workshops and other events and record minutes from such
Manage company accounts including records of income, budgets and expenditures and liaise with external company accountant regarding such
Prepare monthly financial overview of company accounts
Perform timely filing of accounting, payroll and tax-related paperwork on a monthly or annual basis as required
Manage incoming and outgoing invoices and receipts and perform banking functions
Ensure petty cash is available at all times
Assist with recruitment and induction of new company personnel
Ensure that employee leave, medical, business expenses records are maintained and reconciled
Manage the company website including regular updates
Ensure that relevant communication material is up-to-date and available
Provide weekly internal carbon market news briefings
Assist with project management or other tasks as may be required

Qualifications and requirements

University degree in business management, finance, accounting, administration or similar
Minimum of two years of relevant work experience
Good understanding of business regulatory rules and procedures in Kenya. Knowledge of the same in other African countries an additional asset
Proficiency in English required. Kiswahili, French, Dutch, Spanish or Portuguese an asset
Excellent writing skills and attention to detail
Capacity to work independently and under pressure
International experience or exposure an asset
Proficiency with relevant computer software an asset
Knowledge of environmental issues, climate change, carbon credits or renewable energy an asset
Willingness to travel domestically and internationally

Application procedure:
Applicants should send their CV and accompanying cover letter, indicating related working experience and salary expectations to admin@carbonafrica.co.ke before 10 March 2012. The covering letter should clearly state why the applicant is interested in the position and why they believe they are best placed to fill the vacancy. Only short-listed candidates will be contacted for an interview. Applicants should be able to start the job soon after selection.

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