Monitor and update key financial trends and performance indicators of individual projects under the EBAP portfolio using various financial tools including variance analysis, ratio and graphical analysis. Compare ratios developed with budgeted project targets e.g. for actual versus budgeted project expenditure, actual cost recovery as a percentage of actual project expenditure and against budgeted cost recovery, etc.
2.6 In liaison with Global Head of Finance, update Income and Expenditure Projections through monitoring of project performance trends.
3 Treasury management
3.1 Monitor the liquidity situation under the EBAP projects portfolio with a view to maintain appropriate liquidity levels, and ensure all credit allocations and income disbursements from donor and IUCN-HQ are received on a timely basis.
3.2 Coordinate cash flow planning ensuring availability of cash to meet maturing obligations, and consolidate EBAP Portfolio cash requests for timely submission to the Head of Finance prior to the beginning of each quarter within the financial year.
3.3 Prepare donor invoices for projects under the EBAP portfolio, with timely follow-up on all overdue grant income.
4. Planning, Budgeting and Forecasting
Under the guidance of the Head of Finance:
4.1 Monitor actual project implementation versus plan (budget) and actual income on a monthly basis, and prepare analyses as appropriate
4.2 Regularly review the financial status of income and expenditure of all projects under the EBAP portfolio against the agreed approved budgets. Discuss any potential problems with project managers and bring any actual or potential problems to the attention of supervisors immediately, with special attention to projects in deficit.
4.3 Track movement of projects under the EBAP portfolio in the ABC list, and work closely with the EBAP Programme to ensure that the ABC list for EBAP programme is kept accurate and up to date on a monthly basis.
4.4 Ensure timely and complete submission of staff time and capturing of management fees in line with approved budgets, with minimum monthly booking and cross charging of cost recovery under all projects in the EBAP portfolio.
4.5 Track actual staff emoluments for all staff under the EBAP programme against actual staff time claimed and against available project budgets on a monthly basis, and update projections for required staff time days to meet income & expenditure targets
4.6 Track status of actual versus budgeted cost recovery (staff time and management fees) under each project being implemented by the EBAP Programme.
4.7 Participate in due diligence process for clearing project agreements under the EBAP portfolio
4.8 Pro-actively engage with the relevant programme and finance personnel before, during and after project proposal development to ensure that all project budgets under the EBAP Portfolio are prepared and implemented in accordance with IUCN and relevant donor financial management guidelines and policies and maximize cost recovery for IUCN; and that they are prepared in a format consistent with IUCN accounting requirements.
4.9 Provide cost data of the various resource inputs to programme personnel to prepare and update project budgets.
4.10 Assist to initiate and/or follow-up communication with the relevant Project Officers, IT and HQ for allocation of new project numbers and ensuring that all relevant documents for new project are sent to HQ, and entered into the ERP.
4.11 Assist with management of consultancy and contract clearance process, and track contract disbursements for consultants/specialists engaged by specific projects under the EBAP programme
4.12 Collect and collate documents required for projects/programme evaluations
4.13 Coordinate procurement of office supplies, stationery, and office furniture for specific projects in the EBAP portfolio.
5 Audit / Internal Control Environment
5.1 Liaise with the Head of Finance to organize and facilitate the smooth conduct of project specific audits under the EBAP Portfolio, including the timely provision of required information & necessary support to external audits.
5.2 Assist with carrying out of Internal financial reviews and follow-up actions for specific projects under the EBAP Portfolio
5.3 Maintain adequate accounting, project and audit files for projects under the EBAP portfolio in line with IUCN requirements to facilitate the work of internal and external IUCN auditors.
5.4 Maintain an updated schedule of mandatory external Audits and applicable timeframes under the EBAP portfolio.
6.1 Assist to develop capacity of non-finance staff under the EBAP programme on IUCN & relevant donor financial management guidelines, policies and procedures
6.2 Maintain an updated memorandum register of fixed assets acquired by the various projects under the EBAP portfolio, in order to track the acquisition, movement and disposal of such project fixed assets in line with donor agreements.
6.3 Carry out any other duties under the EBAP Programme that may be assigned by supervisors from time to time.
Education: First degree in Accounting, Finance or related field and professional qualification at CPA Part II/ACCA level II
Work Experience: At least 5 years relevant work experience in similar capacity with a recognized regional or international development or conservation agency