Finance Assistants Jobs in Kenya. (2 Positions)
Local 3 year Term Appointment, Location: Nairobi, Kenya
Job No# 120707 – Closing Date April 10, 2012
* The Finance Assistants (FAs) will be responsible for determination of the completeness of borrowers’ requests in accordance with the Bank’s policies and procedures, verification of documentation and processing of disbursements or other loan transactions.
* In addition, they provide support to negotiations, mission preparation, and disbursement seminars.
* FAs work under the technical supervision of Finance Analysts and report to the Team Leader.
* The FA at level GD works on withdrawal application processing and related tasks with minimal supervision. The Finance Assistant might be requested to contribute to Departmental initiatives, or to participate in Financial Management network activities and contribute to corporate initiatives.
The responsibilities will include:
(a) Disbursement Transaction Processing
* Process all types of withdrawal and special commitment requests, including complex transactions. Ensure completeness of supporting documentation and enter Detail of Expenditures (DOE) in the Loan Administration System (iLAP); follow up with Task Team Leaders and Procurement Staff as needed;
* Draft correspondence to the borrowers or operational staff;
* Review the pending refunds and other adjustment transactions. Initiate processing in coordination with the Client Services Loans team (CTRNF) or Treasury (TRE) where appropriate;
* Process special commitment amendments and prepare amendment letters.
(b) Portfolio Management
* (i) Assist in closing of projects and finalizing the files for transfer to the Loan Department Record Center;
* (ii) Answer questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status.
(c) Departmental/ Divisional Tasks
* Participate in departmental/divisional task forces;
* Identify issues relating to CTR policies, procedures and guidelines and recommend actions or enhancements;
* Participate in new systems development and user testing;
* Undertake ad-hoc assignments at the discretion of the Team Leader and/or Manager.
The successful candidate will be holder of
* A Professional certification (CPA, ACCA, CA, or equivalent), with Bachelor’s degree in Accounting. Finance or Business and a minimum of 3 years of relevant experience in portfolio management, project implementation, accounting and/or contract management.
* Language Skills: Ability to communicate effectively, in writing and orally, in English (essential) and one of the two/ or both French (essential) and Portuguese (essential). Fluency in all three languages will be a plus.
* Knowledge of internal controls and procedures.
* Knowledge of the Bank operational policies, including understanding of Bank policies and practices related to disbursement and contract management, would be an advantage.
* Ability to appropriately apply operational policies, as they relate to disbursements.
For the full job descriptions and full selection criteria, for all the positions; qualified candidates are requested to visit and submit an electronic application through the World Bank careers
website: www.worldbank.org/careers and click on employment opportunities >professional/technical staff opportunities >current vacancies > job No. (indicated on the specific job advert above).
Email or paper/postal applications will not be considered. Only short listed candidates will be contacted. The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background.
Individuals with disabilities are equally encouraged to apply.
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Location: Nairobi
Description:
Assistant Accountant at WWF Kenya in Nairobi – Kenya Jobs, Careers and Vacancies
WWF- The global conservation organization, Kenya Country Office (KCO), is seeking to recruit:
ASSISTANT ACCOUNTANT
Under the supervision of the Programme Accountant, the Assistant Accountant will give support in the general ledger reconciliation, bank reconciliation, data entries into Oracle, processing of payables and receivables and the handling of petty cash.
Major duties will include but not limited to:
- processing all disbursements emanating from KCO, reviewing requests and writing cheques and dispatch of signed cheques to payee;
- ensuring that all entries relating to disbursements, receipts or adjustments are posted into relevant ledgers in ORACLE and preparation of monthly financial report;
- production of monthly bank reconciliation statements;
- analysis and reconciliation of organization’s telephone accounts and charging accordingly;
- custody and disbursement of petty cash according to established policy guidelines;
- checking and coding suppliers’ invoices, preparing vouchers for payment;
- filing of all the finance related documents and maintaining the filing system in an orderly manner;
- monthly reconciliation of the core office staff advances;
- super-user for cash management and accounts receivable modules in ORACLE;
- accurate and timely capture and processing of project data from the sub-regional office as well as from all project locations;
- maintaining project standing data such as project, award and budget information and provide relevant information for maintenance of common data such as supplier information.
The incumbent must possess:
- at least a Bachelor’s degree in Accounting, Commerce, Business Administration or related financial field;
- professional CPA/ACCA qualification at least the second level;
- minimum of 1 year experience in financial/project administration and management within an international organization, multinational company or government service with a bias to contract preparation and administration, database management, multi-currency financial reporting and multiple donor liaison;
- good working knowledge of ORACLE;
- demonstrable skills in the development and implementation of finance and accounting policies, procedures and systems in the context of an international NGO;
- good knowledge of fund accounting including reporting requirements of major bi-lateral Aid Agencies;
- hands-on knowledge of ORACLE accounting softwares would be a distinct advantage;
- exceptionally strong analytical skills with ability to set priorities, complete work with minimal supervision and meet deadlines; advanced computer skills, particularly knowledge of MS Excel software;
- strong communication and interpersonal skills, with fluency (spoken and written) in English;
- ability to promote team synergy in a multicultural environment;
- adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable;
Interested candidates who meet the above requirements should email a cover letter and CV to the Human Resource Manager, WWF-KCO – HResource@wwfesarpo.org not later than 15 February 2012.
IUCN Programme Finance Officer Job in Nairobi Kenya
2.6 In liaison with Global Head of Finance, update Income and Expenditure Projections through monitoring of project performance trends.
3 Treasury management
3.1 Monitor the liquidity situation under the EBAP projects portfolio with a view to maintain appropriate liquidity levels, and ensure all credit allocations and income disbursements from donor and IUCN-HQ are received on a timely basis.
3.2 Coordinate cash flow planning ensuring availability of cash to meet maturing obligations, and consolidate EBAP Portfolio cash requests for timely submission to the Head of Finance prior to the beginning of each quarter within the financial year.
3.3 Prepare donor invoices for projects under the EBAP portfolio, with timely follow-up on all overdue grant income.
4. Planning, Budgeting and Forecasting
Under the guidance of the Head of Finance:
4.1 Monitor actual project implementation versus plan (budget) and actual income on a monthly basis, and prepare analyses as appropriate
4.2 Regularly review the financial status of income and expenditure of all projects under the EBAP portfolio against the agreed approved budgets. Discuss any potential problems with project managers and bring any actual or potential problems to the attention of supervisors immediately, with special attention to projects in deficit.
4.3 Track movement of projects under the EBAP portfolio in the ABC list, and work closely with the EBAP Programme to ensure that the ABC list for EBAP programme is kept accurate and up to date on a monthly basis.
4.4 Ensure timely and complete submission of staff time and capturing of management fees in line with approved budgets, with minimum monthly booking and cross charging of cost recovery under all projects in the EBAP portfolio.
4.5 Track actual staff emoluments for all staff under the EBAP programme against actual staff time claimed and against available project budgets on a monthly basis, and update projections for required staff time days to meet income & expenditure targets
4.6 Track status of actual versus budgeted cost recovery (staff time and management fees) under each project being implemented by the EBAP Programme.
4.7 Participate in due diligence process for clearing project agreements under the EBAP portfolio
4.8 Pro-actively engage with the relevant programme and finance personnel before, during and after project proposal development to ensure that all project budgets under the EBAP Portfolio are prepared and implemented in accordance with IUCN and relevant donor financial management guidelines and policies and maximize cost recovery for IUCN; and that they are prepared in a format consistent with IUCN accounting requirements.
4.9 Provide cost data of the various resource inputs to programme personnel to prepare and update project budgets.
4.10 Assist to initiate and/or follow-up communication with the relevant Project Officers, IT and HQ for allocation of new project numbers and ensuring that all relevant documents for new project are sent to HQ, and entered into the ERP.
4.11 Assist with management of consultancy and contract clearance process, and track contract disbursements for consultants/specialists engaged by specific projects under the EBAP programme
4.12 Collect and collate documents required for projects/programme evaluations
4.13 Coordinate procurement of office supplies, stationery, and office furniture for specific projects in the EBAP portfolio.
5 Audit / Internal Control Environment
5.1 Liaise with the Head of Finance to organize and facilitate the smooth conduct of project specific audits under the EBAP Portfolio, including the timely provision of required information & necessary support to external audits.
5.2 Assist with carrying out of Internal financial reviews and follow-up actions for specific projects under the EBAP Portfolio
5.3 Maintain adequate accounting, project and audit files for projects under the EBAP portfolio in line with IUCN requirements to facilitate the work of internal and external IUCN auditors.
5.4 Maintain an updated schedule of mandatory external Audits and applicable timeframes under the EBAP portfolio.
6 Others
6.1 Assist to develop capacity of non-finance staff under the EBAP programme on IUCN & relevant donor financial management guidelines, policies and procedures
6.2 Maintain an updated memorandum register of fixed assets acquired by the various projects under the EBAP portfolio, in order to track the acquisition, movement and disposal of such project fixed assets in line with donor agreements.
6.3 Carry out any other duties under the EBAP Programme that may be assigned by supervisors from time to time.
7. Competencies
Education: First degree in Accounting, Finance or related field and professional qualification at CPA Part II/ACCA level II
Work Experience: At least 5 years relevant work experience in similar capacity with a recognized regional or international development or conservation agency
Knowledge
Handicap International Project Accountant Job in Kitale
Position: Project Accountant
Responsible to:- Field Administrator, Kitale
Location: Kitale
Closing date:- 14th February, 2012
The Organization
Handicap International (HI) is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster.
Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
The Position
The Project Accountant is under the supervision of the Field Administrator – Kitale.
This will also involve working closely with the Field Administrator with the support from the Programme Finance Manager.
He/she is to ensure a constant provision of relevant and timely support services to enable smooth project implementation and overall accountability towards internal and external actions
He/she will be responsible for :-
- Ensuring physical implementation of commitment of expenditures and adherence to the APHIA II grant rules and regulations.
- Provision of primary inputs for accounting transactions – Book keeping for all cash books
- Ensuring proper keeping of the treasury transactions
- Activity advance management by:
- Ensuring the approval for activity advances is fully and correctly done
- Ensuring proper records of the disbursements and recoveries within appropriate time as specified in the Commitment of Expenditures Procedures
The Successful Candidate
- Should be a holder of at least CPA part 2 with at least 2 years working experience in a busy accounting office, and substantial experience in accountancy and treasury management.
- Should be computer literate (word and excel).
- Should have strong analytical and organisational skills.
- Possess strong communication and interpersonal skills.
- Should be fluent in English (written and spoken).
Location: Nairobi
Description:
Credit Officers at SMEP in Nairobi – Kenya Jobs, Careers and Vacancies
SMEP offers opportunities for career development in the area of Microfinance.Our Human Resource is keen to attract skillful candidates that have capacity to learn new concepts and build on the creativity and innovativeness of new and existing staff Job.
Click on the link to download the job application form.
http://www.smep.co.ke/component/docman/doc_download/13-smep-dtm-ltd-jaf-2011.html
CREDIT OFFICERS – CO/4/HRD/2012
Reporting to the BM/Marketing Unit Manager – Branch, the successful candidate will have the following responsibilities:-
Duties and Responsibilities
- Marketing of products in the area of operation.
- Facilitate recruitment and registration of clients in existing and new groups.
- Stimulate client training on SMEP policies, procedures and basic business skills, loans, business, e.t.c.
- Loan disbursements and deposit mobilization that meet defined growth and quality targets
- Submission of weekly and monthly performance reports
- Responsible for cumulating and maintaining client information
- Maintain good public relation between SMEP and outsiders e.g. Public administration, churches, business community etc
Qualifications and experience:
- Have a bachelors degree in a related field or a diploma in Co-operative Management, Business Administration, Banking or its equivalent,
- Have knowledge in group/individual lending
- Marketing or accounting skills and computer literacy will be an added advantage
- Excellent oral and written communication skills
- Persuasive with strong recognition skills,
- Self-driven and possess the ability to work with minimum supervision,
- Have good knowledge of the micro-finance industry and practices and
- A self-starter who possesses excellent presentation skills.
- Aged below 30 years
How to Apply
Qualified and interested candidates who meet the above criteria should download the “Job Application Form” (above) and send their filled applications to recruitment@smep.co.ke on or before Tuesday, 31st January, 2012. Only shortlisted candidates will be contacted.
Finance/Admin Officer at International Medical Corps (IMC)
Location: Daadab
Description:
Finance/Admin Officer at International Medical Corps (IMC) in Daadab – Kenya Jobs, Careers and Vacancies
International Medical Corps (IMC) is a global humanitarian nonprofit organization dedicated to improving the quality of life through health care interventions and related activities that build local capacity in hard to reach areas. IMC is anticipating a scale up of programming to meet the needs of the increased refugee population in the Dadaab Camp Complex and is looking for qualified candidates to take up the following positions.
FINANCE/ADMIN OFFICER
Responsibilities:
- Verify all payments (including per diem disbursements to international staff and check payments) and receipts including supporting documentation.
- Ensure the maintenance of accurate records of financial transactions in Dadaab in order to monitor financial status of all project activities
- Prepare Monthly and Weekly Cash requests and projections and submit them to Nairobi Finance Department in a timely manner
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
- Assist logistics with the paperwork for the procurements.
- Advise on all bank accounts and bank relations with the project bank account
- Coordinate with HR Manager in order to ensure that all contracts, insurance documents, timesheets and other related documents are provided to the Finance department in a timely manner.
- In coordination with the Finance manager prepare donor reports for review of Finance Director before review by HQ
- Coordinate with National HR manager and the finance manager to ensure the HR issues in the project area are adequately addressed
- Other relevant tasks as assigned by the supervisor.
Minimum necessary qualifications:
- Bachelor degree in the field of Finance/Accounting and CPA part II.
- 3 years’ experience in a similar function preferably in an international NGO
- Knowledge of donor regulations including but not limited to UNHCR, USAID,ECHO,WFP and UNICEF
Due to the urgency of filling these positions, only qualified and interested candidates to submit applications BY E-MAIL ONLY which should include (1) Application Letter; (2) Current C.V. with telephone number and e-mail address; (3) Three referees with contact telephone numbers and e-mail addresses not later than Wednesday, 16th November, 2011 to KenyaJobs@InternationalMedicalCorps.org
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