HotJobsKenya

UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.

Duties and Responsibilities:
Under the overall guidance and direct supervision of the Head of Office, the driver will perform
the following duties:
Drives authorized personnel as directed.
Delivers, collects mail, documents and other items as instructed
Meets and escorts senior UNFPA officials to and from the airport and facilitates immigration and customs formalities as required;
Responsible for the day to day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tyres etc; performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean at all times;
Logs official trips, daily mileage, gas consumption, oil changes, greasing etc;
Ensures that the steps required by rules and regulations are taken in case of involvement in accident;
Performs clerical work related to administrative services such as sorting, filling, photocopying, etc; as required;
Performs other duties as assigned by the supervisor.

Functional Competencies:
Initiative and discretion; participates effectively in a team-based information-sharing environment, collaborating and cooperating with others; plans and produces quality results to meet established goals; strives for quality client-oriented services; executes day-to-day tasks systematically and efficiently; good communication skills; capacity to work under pressure.

Qualifications and Experience:
Completion of Secondary School Education, valid and clean driving license, knowledge of
mechanics; good knowledge of Mogadishu, and surroundings, four years’ work experience as a
driver and a safe driving record.

 The successful candidate should have the following qualifications:
    Degree in the relevant field;
    CPA(K) certification is an added advantage
    Three (3) years accounts payable experience;
    Possess internal audit experience;
    Possess knowledge of general accounting procedures;
    Have relevant computer knowledge;
    Possess Interpersonal skills;
    Possess exceptional presentation skills;
    Proficiency in data entry and management.

Education/Experience Requirements
•Diploma in Accounting, Finance or equivalent qualification
•Minimum professional qualification of CPA 1
•Must be proficient in QuickBooks
•At least 2 years working experience in busy accounting department with a bias in payment functions.
•Knowledge and experience of international donor requirements
•Experience in USAID rules & regulations
•Demonstrate high level of integrity
•A positive attitude to dealing with client with good interpersonal skills
•Ability to cope with conflicting demands and to prioritize tasks

If your background, experience and competencies match the above specifications please send your detailed CV indicating daytime telephone numbers, address and the names of three referees to the address below not later than May 18, 2012, quoting the position reference:

IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org

Only short listed Candidates will be contacted

2. Logistics Officer
REF No. NRC KKM/2012/002
Reporting to: Area Manager
Duty Station: Kakuma
Duration of Contract: ASAP to 31st December 2012 (with possible extension)

Main Responsibilities include:
•Oversee the receiving, storage and dispatching of supplies and project materials to the respective camps
•Ensure effective and efficient logistics support for daily Area operations including procurement and supplies
•Participate in the tendering process including preparation of tender documents relating to construction materials and equipment
•Prepare procurement plans in conjunction with relevant departments
•Ensure that procurement status reports are up to date at all times and are shared appropriately
•Oversee the warehouse operations to ensure stock security adherence to policies, process, procedure and guidelines
•Ensure that all records including inventory lists of NRC items and equipment are updated and easily available to authorized users
•Ensure that the periodic inventory reports are prepared as required internally by NRC and/or by donors
•Ensure the functionality of NRC Kakuma fleet of vehicles and equipment to support program implementation
•Ensure proper vehicle and other equipment utilization, maintenance, fuel consumption and monitoring and controlssystems as per NRC policies and procedures

Required skills and qualifications:
•Degree or Higher Diploma, preferably in Logistics or Procurement, with basic accounting knowledge.
•At least 4 years working experience in a busy Logistics department preferably with INGO or UN.
•Understanding of various donors requirements
•Excellent interpersonal, written and verbal communication skills.
•Fluency in the English, both oral and written
•Ability to work under pressure.
•Excellent working knowledge in Microsoft Office.

3. WASH Coordinator
REF No. NRC KKM/2012/001
Reporting to: Area Manager
Duty Station: Kakuma
Duration of Contract: ASAP to 31st December 2012 (with possible extension)


Main Responsibilities include:
•Participate in the strategic planning and drafting proposals of WASH activities within NRC Somalia/Kenya Mission, including the community approaches and the budgets associated with them
•Participate in planning for project implementation including technical activity, financial and procurement planning
•Take charge of the field interpretation and adaptation of NRC’s WASH project strategy
•Participate in development and design of new WASH projects in Kakuma
•Supervise and coordinate WASH activities under NRC in all Kakuma Area field offices
•Ensure that all project activities are in accordance with budgetary constraints and being implemented on schedule
•Participate in tendering and bid analysis for contracts for service delivery and materials
•Participate in Area WASH outputs delivery quality assurance and reports validation
•Ensure documentation of project progress is ongoing and integrate sound M&E procedures in all aspects of each WASH project in the Area
•Prepare periodic reports on the WASH project activities, including documentation for final handover and closure of projects in the Area
•Represent NRC at relevant Kakuma Area WASH cluster or/and other coordination meetings

Required skills and qualifications:
•Bachelors degree in Water Engineering, Civil Engineering or any other relevant discipline
•Minimum of 4 years of relevant experience, at least 2 years in Humanitarian or urban informal settlement contexts
•Training in hydrology, ground water development, pipeline design, emergency water supply and sanitation
•Excellent interpersonal, written and verbal communication skills.
•Excellent working knowledge in Microsoft Office.

Deadline for Applications: 27th April 2012
Applications should be submitted to:

Norwegian Refugee Council,
P O Box 21211-00100
Nairobi, Kenya

Email Address: recruitment_nb@som.nrc.no
Only the short listed candidates will be contacted.
The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.

Qualifications:-
    * A Degree in Accounting or related field.
    * CPA (K) ACCA or equivalent qualification.
    * Knowledge of Accounting applications
    * 3 years relevant experience.
    * Knowledge of computerized accounting systems
    * Somali language an advantage

Personal attributes:-
    * Good analytical skills, time management and organizational skills.
    * Good knowledge of accounting principles and practices.
    * Excellent communication skills both written and oral.
    * A team player.

Principle Accountabilities:
    * Maintenance of invoices register and ensure timely and accurate recording of all incoming invoices in the register
    * Ensure proper filling and retrieval process for all invoices
    * Timely and accurate processing of all supplier invoices
    * Ensure correct accounting for VAT and all other taxes and statutory deductions on supplier invoices
    * Follow up for supplier account statements from respective suppliers
    * Timely and accurate reconciliation of all supplier accounts. Ensure all reconciling items are corrected on time
    * Review, check and ensure all invoices and other relevant documents such as GRNs, Service certificates and LPOs are attached before payment.
    * Payment scheduling for all supplier in line with company payments policy
    * Maintain a log of all disputed invoices and report monthly on actions taken to resolve them
    * Ensure supplier relations are maintained and improved.
    * Participate in the monthly physical stock take as instructed by the Management.
    * Prepare monthly accrual and prepayment schedules for monthly reporting.
    * Prepare Accounts Payables schedules and other balance sheet schedules for internal, interim and annual audits and timely resolution of any issues raised from internal review or audit.
    * Continuous improvement in accounts payable management

Qualifications & Experience:
    * At least a CPA finalist with excellent academic record with a minimum of 3 years work experience in a large payables section
    * Sound understanding of purchasing and Accounts payable process.
    * Experience in accounts payable in an ERP environment will have added advantage

To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line and preferred location. Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted

Duties and Responsibilities
    Preparation and implementation of workplans for NGEC Branch
    Coordination of the activities of NGEC Branch
    Preparation of proposal for sourcing funds
    Preparation of budget for NGEC Branch
    Facilitate and establish strategic linkages with stakeholders
    Preparation of quarterly and annual reports
    Organization of workshops, conferences and seminars
    Management of NGEC Branch
    Monitoring and Evaluation of the implementation of Commission Programmes at NGEC Branch

Qualifications and Experience
    Bachelors Degree in Social Sciences or its equivalent from a recognized University
    Three (3) years working experience in a senior management position
    Demonstrate a thorough and comprehensive knowledge of Gender and Equality issues
    Excellent communication skills
    Must be computer literate

7. Accounts Assistant
Ref: NGEC/AD/07/2012
Two (2) Posts

Reporting to the Accountant, the successful candidate will be responsible for processing of payments and maintenance of documents and books of accounts:

Duties and Responsibilities
    Maintaining books of accounts;
    Preparation and verification of payment vouchers
    Balancing of cashbooks, imprest, advances and ledgers
    Processing payments and documents such as invoices, employee reimbursements
    Posting of financial data to appropriate accounts in an Automated Accounts System
    File and retrieve records and reports
    Management of payables;
    Preparation of periodical financial reports;
    Preparation of bank reconciliations for projects and general accounts;
    Petty cash management;
    Maintenance of cheque register and assets register;
    Preparation of payment vouchers;
    Preparation of Income Tax Returns.

Qualifications and Experience
    Bachelors Degree in Commerce (Accounting Option) or its equivalent from a recognized institution
    CPA II or its equivalent;
    Must have two (2) years working experience in a busy accounts department;
    Must be computer literate;
    Knowledge of computer accounting packages e.g. SAGE/Quickbooks will be an added advantage.

8. Store Clerk
Ref: NGEC/AD/08/2012
One (1) Post

Reporting to the Procurement Officer, the Store Clerk will be responsible for receiving, inspecting, storing and distributing of all supplies and equipment of the Commission.

Duties and Responsibilities
    Receiving all equipment and supplies purchased by the Commission
    Inspecting all equipment and supplies
    Storing all supplies purchased by the Commission
    Distributing all supplies to various offices within the Commission
    Notifying the Procurement Officer of depletion of stock
    Receiving requisitions from Commission Staff
    Receiving and issuing stores
    Maintaining inventory of stores and equipment of the Commission
    Records management

Qualifications and Experience
    Diploma in Supplies Management from a recognized institution;
    Knowledge of methods and practices used in storing, maintaining and issuing stores
    Knowledge of Public Procurement and Disposal Act and Regulations
    Two (2) years working experience in a busy Procurement Department
    Ability to maintain systematic stock records and inventories
    Knowledge of computer applications such as spreadsheets, word processing, email and database softwares

9. Accounts Clerk
Ref: NGEC/AD/09/2012
One (1) Post

Duties and Responsibilities
    Assisting the Accountant in maintaining efficient and accurate Accounting records
    Balancing cash books on daily basis
    Preparation of cheques for payments
    Payment of authorized vouchers
    Preparing revenue returns
    Maintaining accurate cash records
    Performance of clerical duties
    Receiving and processing all invoices and requests for payments
    Dealing with daily transactions for petty cash and ensuring that reconciliations are completed on daily basis
    Voucher preparation and examination
    Records management

Qualifications and Experience
    CPA II or its equivalent professional qualification
    Computer literacy
    Two (2) years working experience in a busy Accounting Department
    Be of unquestionable reputation
    Be able to work under minimum supervision

10. Executive Administrative Assistant
Ref: NGEC/AD/10/2012
Two (2) Posts
Duties and Responsibilities
    Handling telephone calls and enquires for effective communication
    Drafting and typing routine correspondence for message delivery
    Making appointments to facilitate successful meetings and deliberations
    Maintaining effective filing system for storage and retrieval of information
    Ensuring cleanliness and orderliness of office for hygiene and comfort
    Organizing travelling logistics for convenience and successful itineraries
    Following up correspondence and reports for effective communications
    Documenting minutes for record and information
    Data processing of documents
    Ensuring security of office records, equipment and documents including classified materials
    Preparation of responses to basic routine correspondence
    Managing the office and appointments

Qualifications and Experience
    Diploma in Secretarial Studies from a recognized institution
    Two (2) years working experience in a similar position
    Must have good customer care, organizational skills and positive attitude
    Must have excellent computer skills, interpersonal relations skills and communication skills
    Must be of high integrity

11. Front Office Assistant
Ref: NGEC/AD/11/2012
Two (2) Posts

Duties and Responsibilities
    Handling telephone calls and enquiries at the reception
    Ensuring cleanliness and orderliness at the reception
    Receiving and recording all incoming mails
    Dispatching outgoing mails
    Management of front office
    Operation of the Switch Board at the reception

Qualifications and Experience
    Kenya Certificate of Secondary Education (KCSE) minimum mean Grate C-
    Certificate in Front Office Management from a recognized institution
    Two (2) years working experience in Front Office Management
    Must have good customer care, organizational skills and positive attitude
    Must have excellent computer skills, interpersonal relations and communication skills

Applications including a detailed Curriculum Vitae, photocopies of Certificates, present salary, expected salary, names and contacts of three referees should be addressed to: -

Commission Secretary/CEO
National Gender and Equality Commission
P O Box 27512 – 00506
Nairobi

so as to reach him not later than Thursday 5th April, 2012.
Only shortlisted applicants will be notified.

Education and Experience
    Bachelor degree from a recognized university will be an added advantage
    CPA Part II or equivalent Diploma in Credit Management
    Must be a mature person (preferably over 30)
    5 years Accounting or account management experience in an international or well run company
    Should have experience in debt collection knowledge of accounts receivable
    MS office applications – Advanced
    High-end accounting software – Advanced

Send all applications to mycv@myjobseye.com if you meet the above qualifications

Responsibilities
    Maintains the Human Resources Information System (HRIS)
    Maintains the medical scheme records and generates a monthly statement on the status of all medical accounts in liaison with the scheme providers
    Ensures timely communication to and from service providers
    Facilitates computation of membership benefits and their payment
    Assists in the recruitment process
    Assists in the induction programme for new employees
    Liaises with relevant government bodies to obtain work permits for non- resident employees
    Ensures all employees are registered with statutory bodies such as NHIF, NSSF and KRA; and
    Assists in evaluating training courses.

Qualifications, skills and experience
    A minimum of a Basic University Degree with a post graduate diploma in Human Resources Management
    2 to 3 years working experience in a busy environment
    Good ICT knowledge, especially in an ERP environment, Good knowledge of local labour laws
    Good reporting skills and proficiency in the use of presentation tools such as PowerPoint; and
    A high level of integrity, excellent conceptual, reporting, communication, team relations, analytical, planning and coordination skills.

Applications should be submitted on or before March 15, 2012 to:
The Head of Human Resources,
Savannah Cement (epz) Limited,
P.O. Box 27910, 00100,
Nairobi.

Only short-listed candidates will be contacted.
Savannah Cement is an equal opportunities employer.

Procurement
    * Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
    * Coordination with Finance, Amin and Programs to ensure integrated internal controls, timely payment of vendors for urban program supplies.
    * Make sure all procured goods and services are delivered in time.
    * Ensuring that a transparent and responsive procurement process is implemented and maintained.
    * Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
    * Provide on-time, standard monthly reports to direct supervisor and the Logistics Coordinator on Procurement
    * Provide a weekly plan and report to direct supervisor and logistics coordinator
    * Generate and / or maintain comprehensive price list for all different supplies and services used by IRC Programs
    * Circulate the comprehensive updated price list to all Heads of departments every month
    * Produce routine cash / payment projections and commitment details for Finance and Logistics Coordinator.
    * Produce routine purchase status reports and share with all heads of departments
    * Prepare quotations, bid analysis and POs
    * Prepare bid analysis
    * Prepare POs and contracts
    * File procurement documents from PRs until point of close per grant
    * Prepare payment requests to Finance.
    * Update the ProLog procurement model

Key Result Areas
    * Assets properly recorded and monitored
    * Proper inventory and correct number of assets which are serviceable, damaged or unserviceable)
    * Correct and Timely reporting.

Required Qualifications:
    * Degree & or diploma in Purchasing and Supplies from a recognized institution
    * Experience in management, supplies or related field
    * Basic computer skills
    * Good communication in English

Required Competencies:
    * Excellent oral and written communication in English and Kiswahili
    * Team player and Flexible
    * Honest and strong professional conduct
    * Well organized and able to multi-task
    * To be a self starter with minimum supervision

Please apply on or before 9th March 2012